SAP C_ARP2P_2508 - SAP Certified Associate - Implementation Consultant - SAP Ariba Procurement

SAP Ariba supports bi-directional integration ofpurchase ordersandinvoiceswith ERP systems such as SAP S/4HANA or ECC. These are essential for automating the procure-to-pay process.

Purchase Ordersare sent from the ERP or Ariba to initiate procurement.

Invoicesare sent from Ariba to ERP for financial posting and payment execution.

Order confirmations and payment requests are handled within ERP or supplier network processes but are not core transactional flows in the Ariba Buying and Invoicing integration.

Reference Documents Used:

SAP Ariba Cloud Integration Gateway

SAP Ariba Buying and Invoicing Data Flow Documentation

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Managing Invoice Exceptions, the official course explains:

“Invoice exceptions are triggered when the data in an invoice does not align with the corresponding purchase order, contract, or goods receipt. These discrepancies can occur at both header and line levels.”

“Exception rules can be configured to control invoice validation and routing for review or approval. Organizations can define custom exception types based on tolerance thresholds or business-specific validation rules.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Invoice Validation and Exception Management

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Exceptions arise when invoice data mismatches PO, contract, or receipt data. Both standard and custom exception types can be configured for validation.”

Answer: A

Invoice exception types in SAP Ariba Procurement are triggered when invoice data fails to match the associatedpurchase order, contract, or goods receipt. These exceptions can occur at multiple levels and are configurable to reflect business rules and tolerances.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Administration → Parameter Management, SAP describes:

“Administrators can manage system and site-level parameters underManage > Core Administration > Parameters.

This area allows configuration of site behavior, workflow settings, tolerances, and document controls.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Administration → Configuring Parameters

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“To access system parameters, navigate to Manage → Core Administration → Parameters.”

Answer:D

Administrators manage parameters underManage → Core Administration → Parameters, where system and business rules are configured.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Service Orders and Confirmations, SAP specifies:

“Service Purchase Orders require suppliers to submit aService Entry Sheet (SES)to confirm service completion. The SES acts as the equivalent of a Goods Receipt for services.”

“After approval of the SES by the buyer, the supplier can submit an invoice referencing the approved service entry.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Managing Service Orders

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Service Entry Sheets (SES) are the official confirmation documents for receiving services against Service Purchase Orders.”

Answer: B

AService Entry Sheet (SES)is used to confirm receipt of services in SAP Ariba, serving as the service equivalent of a goods receipt for material orders.

FromSAP Ariba Supplier Risk and Supplier Management Setup Guide (SupplierRiskSetup.pdf)under“Defining Supplier Qualifications for Control-Based Engagement Risk Assessment Projects”and“Importing Supplier-Related Data in SM Administration”, SAP defines the key steps for setting up qualified and preferred suppliers:

“Supplier qualification setup requires importing relevant supplier organization data, including contacts and regional information, before initiating qualification or preference workflows.”

“When importing regional data, the system requiresISO 2-digit country or region codesto map suppliers correctly to their operating regions.”

“For qualification purposes, thebuying contactof each supplier organization must be loaded to establish a communication channel for qualification assessments and supplier status updates.”

Verified Reference Source (Internal SAP Learning Content and Supplier Risk Setup Document)

SAP Ariba Supplier Risk Setup Guide – Topics: Importing Supplier Data and Defining Supplier Qualifications

Document Section:Supplier Qualification Data File Format and Regional Data Imports

Extract:

“Use ISO 2-digit region codes during import. Include supplier organization buying contacts to support qualification and preferred supplier processes.”

Answer: A, C

To set up qualified or preferred suppliers, organizations mustimport regions using ISO 2-digit codesandload supplier organization buying contacts. These steps ensure supplier qualification data aligns with geographic regions and that communication channels are properly established for qualification management.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Configuring Invoice Tolerances, the official SAP content states:

“TheAuto Accept Percentagevalidation tolerance defines the allowable percentage difference between an invoice and its corresponding purchase order before the system automatically accepts the invoice without manual intervention.”

“By default, the Auto Accept Percentage tolerance is set to0.1 (10%), meaning that invoices up to 10% less than the original order amount are automatically accepted.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Invoice Validation Tolerances

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“The default Auto Accept Percentage is 0.1 (10%), allowing invoices that fall within 10% below the original PO amount to be automatically accepted.”

Answer: C

Thedefault Auto Accept Percentagetolerance in SAP Ariba is0.1, which corresponds to10%. This parameter allows minor invoice discrepancies within this range to be auto-accepted.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Contract Compliance → Contract Roles and Permissions, SAP defines:

“Edit Accessdetermines who can modify contract attributes, terms, and related pricing information.

Edit access is configuredindependently from release accessand can apply toboth Release and No-Release Order Contracts.”

“Only users or groups granted edit access can change contract content; it does not automatically confer approval privileges.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Contract Compliance → Roles, Access, and Permissions

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Edit access controls contract modification rights, is configured separately from release access, and applies to all contract types.”

Answer:A, B, E

Edit Accesscontrols who can modify contract content, is configuredseparately from release access, and applies toboth Release and No-Release order contracts.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Blanket Purchase Order (BPO) Invoicing, SAP states:

“A Blanket Purchase Order (BPO) functions as acontract-based ordering documentin SAP Ariba. Suppliers submit invoices against the BPO as eitherPO-based invoicesorcontract-based invoices, depending on the configuration.”

“The system enforces the BPO’s defined maximum amount and validity period for invoice creation.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → BPO Invoice Management

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“BPOs support both PO-based and contract-based invoicing methods depending on supplier and contract settings.”

Answer:A, D

Blanket Purchase Orders (BPOs) usePO-basedorcontract-based invoices, allowing suppliers to bill against approved contracts or orders within the defined limits.

In SAP Ariba Supplier Risk and broader procurement integration,master datarefers to the foundational data required to properly configure and run the system. This data is typically imported from the customer's existing ERP or sourcing systems during initial setup or data integration processes.

Two essential types ofrequiredmaster data include:

User Groups:User group data is vital for assigning roles and access within SAP Ariba, including permissions for engagement requests, risk assessments, approvals, and data visibility. User groups help determine who can perform specific actions, such as managing risk controls or viewing supplier information.

Suppliers:Supplier master data is a core requirement for the system to evaluate risk. Without supplier data, the system cannot create supplier 360° profiles, run risk exposure calculations, or trigger risk assessments. Supplier information includes company identifiers, addresses, regions, categories, and contact data.

Whilehistorical spend data(Option C) andpayment terms(Option D) may be useful for procurement analytics and transactional processes, they arenot mandatory master data elementsrequired for SAP Ariba Supplier Risk to function.

Extract Reference from SAP Documentation:

“Import site master data including commodity, region, department, user, and risk master data…”

“Importing supplier data... is a prerequisite to evaluating supplier risk and enabling engagement projects.”

—Understanding SAP Ariba Supplier Risk.docx

—SupplierRiskSetup (2).pdf – Importing Supplier-Related Data in SM Administration

Therefore:

A is correct because user groups are essential for permissions and project role assignments.

B is correct because supplier data is foundational to risk evaluation.

C is incorrect because historical spend is optional and more relevant to spend analysis.

D is incorrect because payment terms are relevant for invoicing, not for supplier risk setup.

Reference Documents Used:

Understanding SAP Ariba Supplier Risk.docx

SupplierRiskSetup (2).pdf – Master Data Import Sections

SAP Ariba Integration Guidelines and Best Practices